dental office security

Business Risks with BYOD Workplaces

Creating a BYOD workplace for your dental practice offers some distinct advantages to business in the form of improved employee productivity and engagement. These are not small benefits in today’s workplace.

Unfortunately, it brings its own share of risks to the table as well. These are just a few of the risks you should consider carefully before making the move to a BYOD workplace as they may have a significant impact on your dental practice.

What Could Go Wrong?

Just as you’d be wary of employees who come to work sick with viruses, you should also be wary of employee devices that may be infected with viruses you can’t see. While most software looks for bad things on the outside of the network, it is still vulnerable to dangers within. BYOD policies make it all too easy for employees to unknowingly expose the entire work network to viruses, malware, and more.

Other risks include:

  • Theft of Device
  • Loaning of Device
  • Inadequate Device Security
  • Information Remaining on Devices when Employee Upgrades (or passed along to children)

If these devices fall into malicious hands, the consequences could be devastating for your dental practice in terms of negative financial repercussions and beyond-repair brand reputation damage. This may be particularly detrimental for businesses, like those in the medical, insurance, and financial industries, where a sensitive and personal information data breach could cause undue harm, including identity theft, to the parties involved.

Preventing a Worst Case Scenario

While not all dental practices can accommodate BYOD policies in the workplace, those that do, must have a set of standards for making the transition as seamless and low-risk as possible.

  • Create standards and policies that establish and define how the intellectual property of the business is to be accessed and treated on these devices.
  • Create a plan of action, in writing, for handling the loss, theft, passing, or elimination of employee devices.
  • Audit the program frequently to make sure it’s working in the best interest of the practice.
  • Finally, understand that all businesses aren’t cut out for this specific work perk. Some businesses, such as legal entities, financial services business, medical firms, and insurance firms face huge legal liability risks when bringing mobile phones into the midst.

Before you decide to embrace the benefits of a BYOD workplace solution, make sure you fully expose the risks they represent for your dental practice.

 

Tablet Safety 101 – Making Your Tablet Safer for Public Use

People are relying on tablet devices in their dental practices more and more every day. You use them for work and some for play. Tablets provide users with many of the benefits a laptop delivers, but in a format that’s even easier to take on the go. But, is your practice’s information safe when you use your tablet?

As with most things in life, there are things you can do to make your tablet a safer choice to use for your dental practice or pleasure while on the go.

  • Install anti-virus software for your tablet device. You should only use trusted anti-virus names for this though as some savvy hackers have taken to creating fake anti-virus programs that actually install viruses on your devices.
  • Be cautious when installing apps. Apps are notorious for not safeguarding your privacy.
  • Enable capabilities to remotely wipe your device if it stolen and notify your provider (if applicable) right away if you have not installed those capabilities.
  • Don’t click on advertisements on your tablet. Many ads automatically download viruses onto your device without your notice.
  • Lock your screen when you’re not using your device.
  • Don’t store log-in data on your tablet device. This makes it too easy for people who “find” your tablet to access your passwords, private, and financial information. The harder you make it for them to do, the less likely it becomes that they’ll go to the effort.
  • Backup your data routinely. Some people do this daily. Depending on how often you use your tablet and what kind of data is stored on your tablet, this is a wise move to make.

The Dangers of Public Wi-Fi

Public Wi-Fi connections present very specific dangers to your tablet device. Many hackers disguise themselves as legitimate Wi-Fi connections and hang out in hot spots hoping someone will choose their connection to attempt a logging on. Once you’re connected to their device, bad things can happen. Look for secure Wi-Fi connections and be cautious when using public Wi-Fi.

It’s best to avoid it whenever possible though – especially when using your tablet for your dental practice or personal financial matters. Tablet devices are somewhat risky to use – especially for personal and financial information like reviewing tax returns or balancing your checkbook in public. However, the steps above will make your tablet safer for limited use in public.

5 File Sharing Habits Your Dental Office Must Break

With so many big names in business and industry revealing that they’ve been hacked, despite all their resources to combat this type of behavior, owners of all small businesses, yes even dental practices, need to be especially vigilant regarding their own security and file sharing measures to avoid the nightmare a hacking event presents to their businesses. Continue reading